Adding Horizontal Scroll Bar in Microsoft Word 2010

While working on my MS-Word 2010 I found that the horizontal scroll bar is missing !
How to add horizontal scroll bar back?

Do the following steps:
1) Word Menu File>Options>Advanced>Display
2) Tick the option > Show horizontal scroll bar

Cheers !

Word tips: Double Underline Text and Opening the Font Dialog Box

Ctrl-Shift-D to double underline text

Remember it as Double line = D  (But shift is needed)

Ctrl-D to open the font dialog box

Insert bullets in Word using keyboard (Easier way)

I am writing again and don't want to interrupt my flow of thoughts by raising my hand to use mouse to insert bullets in Word, what can I do?

Follow these steps

1. Type asterisk (*) following by tab or space bar

This is better tip than my previous post using Ctrl-Shift-L and Ctrl-Shift-N.
However, the results are a little different (try it by yourself).

Maximizing your workspace in Word

I am writing and want to maximize the workspace in Word, what should I do?

Following these steps

1. Alt-v-z-t    To work in full text width view
2. Alt-v-u      To work in full-screen mode
3. Esc           To go back to normal view
4. If you want to also hide the top and bottom margin to further increase the space, it can be done by locating your mouse at the top edge of the page. There will be arrows (up and down). Double click to hide the white space (top and bottom margin area). You can recall it back using the same method (double click the edge).

Have a nice day !

Easily removing paragraph break when you cut and paste from other documents

Sometimes we copy and paste text from other document (such as pdf) to Word and found that it comes with paragraph breaks like this

Artificial neural network is an alternative to the classical

procedures to develop predictive models (Jang, 1993). The current

trend in data analysis and soft computing is to develop hybrid

There is a way to remove these paragraph breaks easily by following these steps

1. Select the text you want to work with
2. Ctrl-h (to activate replace menu)
3. In "Find what:" type ^p
4. In "Replace with:" type one space (by pressing the space bar key only once)
5. Click "Replace All" 

You should get the result (text without paragraph breaks) like this

Artificial neural network is an alternative to the classical procedures to develop predictive models (Jang, 1993). The current trend in data analysis and soft computing is to develop hybrid 

Number formatting in the MS-Word field

Refer to my previous post about simple mathematical calculation in Word.
It is also possible to put format for the result of calculation.
For example,

2500 -20*52.88 = 1442.40  (without thousand separator (comma))

We can set the format by the following steps

1. Shift-F9 to edit the field
2. After the formula, add the formatting code as \# ,0.00
3. The field will look like this { =2500-20*52.88 \#,0.00}
4. Press F9 to update the field

The result will look like this 2500 -20*52.88 = 1,442.40
(with thousand separator and accuracy of 2 decimal places)

Other variations are, for example,

.. \# 0 for rounded whole numbers
.. \# ,0 for rounded whole numbers with a thousands separator
.. \# ,0.00 for numbers accurate to two decimal places, with a thousands separator
.. \# $,0 for rounded whole dollars with a thousands separator
.. \# $,0.00;($,0.00);- for currency, with brackets around negative numbers and a hyphen for 0 values

Performing (simple) mathematical calculation in Word

Sometimes it is convenient to perform simple mathematical calculation in word.
For example, if the following text is needed to put in word file

C = 42.5/1.1 = 38.64

Instead of using calculator program we can perform calculation in word by the following steps

1. Type C = 42.5/1.1 =
2. Ctrl-F9 to create empty field (it will look like this {})
3. In {} type {=42.5/1.1}
4. F9 to update the field (word will calculate the above expression for us
   

You can copy, paste and edit the formula using the following steps

1. Copy, Paste
2. Shift-F9 to alter the formula, the change the formula or values as you like.
3. Press F9 to update the field and toggle back into text mode (now the value should be updated according to the new formula)

Note: Shift-F9 will toggle only the field you selected while Alt-F9 will toggle all fields in the file (this might be helpful if you want to see the formula in other places or to copy the formula.)

Shortcut key: Applying Bullet in Word

Ctrl-Shift-L   to apply bullet  (I think it is easier to memorize L = List)

Ctrl-Shift-N   to remove bullet

Keyboard Shortcut for Applying Heading in Word 2007

Ctrl-Alt-1    for Heading 1
Ctrl-Alt-2    for Heading 2

etc.

Ctrl-Shift-N   to demote to Body Text

Shortcut key to insert equation in Word 2007

Alt =

This will insert equation in word 2007

Also use

Alt =

To toggle back into text mode

Horizontal Line in Word Made Easy

Solid line > Three hyphen (---) and enter

Thicker line > Three underscore (___) and enter

Dotted line > Three asterisks (***) and enter

Double line > Three equal sign (===) and enter

Triple line > (###) and enter

Wavy line > (~~~) and enter